Standard tier is five business days from intake to recorded instrument. Rush tier delivers in three for active closings. Each stage has a defined SLA, a defined deliverable, and one person on the hook — our P.E.
The default tier for ~85% of files. Five business days from intake to recorded instrument, with one deliverable per day. Each stage has a defined SLA and a clear handoff to the next.
Submit the request form or email the closing attorney's intake packet. Acknowledgment within one business hour. Written quote returned same business day with line-item breakdown (engineering fee, recording fee, courier if applicable). Field-visit scheduling confirmed before EOD.
Inspector on site 45–90 minutes. Foundation measurements, photo documentation, HUD label and serial verification, parcel confirmation. Scheduling coordinated with listing agent, seller, or lockbox — we handle access logistics directly with whoever has the keys.
Foundation cert and Affidavit drafted, formatted to the destination county's specific recording specifications. Margin widths, font sizes, indexing-stamp clearance, signature-block placement — all set to the destination county before drafting closes. Sealed PDF prepared.
Affidavit notarized by a Missouri-commissioned notary. Both instruments PE-sealed by our P.E. personally — digital seal on PDF, wet-ink with embossed impression on originals. Sealed PDFs delivered to your file; wet-ink originals couriered to the destination recorder or to your office.
Originals recorded at the destination county recorder. Book and page (or instrument number) issues same business day. Recorded copies returned to your file within 24 hours of recording — sealed PDF with the recorder's stamp, and the original returned by mail.
Rush tier compresses the standard process to three business days. Same deliverables, same PE seal, same county acceptance — accelerated scheduling and prioritized drafting time.
Rush tier fits files where the closing is already on the calendar within the next week and the affixation hasn't started yet. Common scenarios:
Rush isn't faster engineering — it's prioritized scheduling. The work happens in the same order, but each stage moves to the top of the queue:
Rush requires same-day site access for the field visit. If access can't be coordinated with the listing agent, seller, or lockbox on Day 1, the rush window slips. We confirm field-visit access before accepting the rush surcharge.
Default delivery is sealed PDFs and wet-ink originals to your office. Concierge filing means we take the originals to the recorder ourselves, pay the recording fee, retrieve the recorded copy, and return book/page to your file. One less errand on closing day.
Within 24 hours of recording, your closing file receives the full set of deliverables. Below: exactly what arrives, in what format, and on what schedule.
The sealed PDF Affidavit and PFGMH cert, with the recorder's stamp and book/page (or instrument number) on the Affidavit's recording page. Delivered to your file by secure email or closing-software portal.
The original recorded Affidavit with the recorder's stamp returns to your office by mail. The PFGMH original (which doesn't get recorded) lives in your file from Day 4 onward.
We retain the sealed PDF and a courtesy paper copy for seven years. If a future underwriter, refinance lender, or refi insurer needs a duplicate, we can re-issue from archive for a nominal fee.
Two paths can deviate from the standard five-day flow: the recorder rejects formatting, or the foundation fails PFGMH. Both are addressable — and both are visible to you in real time, not surfaced at the last hour.
Rare — our 2025 first-walk-up acceptance rate was 100% across 38 recorder offices. But if a county changes formatting requirements without notice (it happens) and an original is rejected:
About 8% of 2025 foundations needed remediation before PFGMH would certify. Common deficiencies are addressable:
We deliver a written deficiency report with photos and specific remediation requirements. Once the work is done, we revisit and re-certify. All 8% of remediation cases ultimately certified.
The one path that doesn't have a remediation answer is pre-1976 homes (built before the HUD code). They can't satisfy PFGMH § 3, which means the foundation cert fails permanently, which means the package isn't bankable. We tell you this on Day 1 — before the field visit — when the year of manufacture comes in on intake.
Submit the address, the recording county, the target close. Acknowledgment within an hour. Quote same business day. Recorded within five business days — and the title officer chases none of it.